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July 6, 2021

5 reasons why government and the cloud go hand in hand

The cloud and government are an ideal coupling. The cloud can deliver powerful technology solutions quickly, and governments everywhere need to roll out advanced solutions to a large number of people quickly and securely.

However, not all governments are up to speed on what the cloud offers. Or they are, but they are uncertain how or why to make the move away from outdated paper-based processes.

To shine a light on why the cloud is so awesome, here are 5 reasons why the cloud is such a great choice for governments when it comes to solving their internal challenges.

Affordability

The number one reason why the cloud is attractive to organisations is its affordability. Before the cloud, organisations had to run their own datacentres, and these were black holes down which money simply disappeared.

Datacentres require premises, staff, thousands upon thousands of servers, and air-conditioning infrastructure to keep everything cool. These alone are expensive, but the costs mount up even more when considering that datacentres need to be upgraded every few years, which is another massive capital outlay.

By using the cloud, governments get access to the latest datacentre technologies without having to buy it directly. All they pay is a low monthly fee that covers everything, helping them to avoid large up-front expenditures while getting immediate access to the technologies they need to meet their digital transformation objectives.

Speed of deployment

When making use of IT resources from the cloud, it’s far faster to deploy new hardware and software solutions than it would be if government was managing its own datacentre.

With the cloud, new hardware can be provisioned in just a few clicks, and software deployments can take mere days as opposed to weeks (or months).

Take for example an HR solution. Rollout simply entails choosing a cloud service provider, picking an appropriate solution, and it can be live within your organisation in a few weeks.

Need more RAM, CPU cores, or storage for your virtual servers? Adjust their settings with a few clicks and boom, the changes take effect almost immediately.

There is no lengthy procurement process, or waiting for the arrival of physical hardware, or fees to pay a service provider to do the installation – everything that’s needed is just there, in seconds, when IT resources are obtained from the cloud.

Scalability

Going hand in hand with the speed of deployment is scalability. This is the cloud’s ability to increase the resources that underpin cloud-based applications and services whenever more CPU cycles/RAM/storage is needed, and decrease them when they are no longer needed.

What this can look like within government is the submission of performance management and development, where government employees are required to submit their annual assesment on how they have performed their tasks and responsibilities.

Inevitably, everyone attempts to submit their assesments on deadline day. This can put strain on a system, but using cloud technology means that scalability for high-demand moments is an easy fix to what can otherwise be a monumental challenge for on-premise servers.

Better yet, the cloud is almost infinitely scalable, so no matter how much hardware is needed to handle peak usage time traffic, it’s available.

For governments, this means the possibility of always-on services that are not bogged down by huge volumes of traffic caused by thousands of simultaneous users.

Flexibility

Since cloud-based resources can be accessed from any location, and on any internet-connected device, staff can work from almost anywhere.

This gives employees access to work files, work applications, email and more at any time. They can collaborate on documents with both internal and external people, hold meetings thanks to the cloud’s enablement of the most incredible levels of flexibility ever seen.

With the option to get things done no matter where staff members are, there is no reason why important tasks can’t be finished quickly.

Business continuity

The cloud disaster-proofs organisations. Big cloud providers like Google, Microsoft, and Amazon all own and operate a large number of datacentres in locations around the world.

Microsoft, for example, has over 200 international datacentre locations, with extensive failover capabilities between them.

This allows user data to be duplicated across all locations, which means that if all but one of those datacentres are destroyed by a massive natural disaster, your cloud data and applications will still survive.

For organisations that count on their data and the applications and services provided by the cloud to perform their day-to-day tasks, the redundancy and protection offered by the cloud is invaluable. In South Africa, this could address problems like important documents going “missing” with no explanation.

Perfect for government

It is for these reasons that the cloud is the perfect service delivery mechanism for governments all around the world.

Being able to deliver services to citizens efficiently cuts out things like long lines at government departments, reduces frustration and allows government to meet its commitments to citizens more accurately and faster than ever before.

We can all agree that this is a worthwhile goal.

Boxfusion offers a wide range of cloud-based services and solutions, some of which are already in use inside the public sector and helping the South African government to build a better South Africa for all.

Our solutions can do the same for your business. For a demonstration of our capabilities, or to find out how our solutions can solve your business challenges, please do get in touch.